ExpenseFlow automatically tracks every expense, itemizes every receipt, and alerts you the moment a supplier raises their prices — all without touching a spreadsheet.
Full Audit tier access · Two trial options · Founding members skip the setup fee entirely
How it works
The whole system is built around one idea — your time is better spent running your business than managing paperwork.
When a delivery arrives or you buy supplies, take a quick photo of the receipt and upload it to your shared folder. That's your only job.
Your dashboard updates itself. If a supplier raises prices on any item, you're alerted immediately — before it affects your margin.
Features
Built specifically for local businesses that buy physical goods from recurring suppliers.
See total spend, budget consumption, and category breakdown in real time. No manual input, ever.
Type any ingredient or supply and instantly see every price you've paid and when it changed. Catch supplier price drift before it hurts.
Color-coded alerts flag when any item crosses your warning or critical threshold — fully configurable to your business.
Every receipt stored digitally and linked to its data. Tax time becomes a non-event. No more shoeboxes.
If a receipt is unclear, the system flags it rather than guessing. Your records stay 100% clean and trustworthy.
Spend trends, top categories, and receipt volume tracked month over month — compiled automatically, always current.
Live Demo
Watch a photo turn into a fully itemized, categorized log entry in real time.
Pricing
Choose how you want to start. Either way, your first two weeks are risk-free and include full Audit tier access.
Foundation
$149/mo
+ $149 setup fee (waived for founding members)
Audit
$249/mo
+ $399 setup fee (waived for founding members)
Advisory
$449/mo
+ $799 setup fee (waived for founding members)
Option A — Free streamlined trial: We set up a ready-to-go system using standard categories. Full Audit tier access for two weeks at zero cost. At the end, choose your plan and pay the setup fee to continue. If you don't continue, you owe nothing.
Option B — Custom onboarding trial: Pay half the setup fee now, get a fully customized system built around your business. Pay the remaining half only if you continue after two weeks. If you don't, you keep the data and walk away.
Founding member benefits: Lock in $50/mo off for 6 months AND get your setup fee waived entirely — on either option. Limited spots available for San Antonio businesses.
Get started
Fill out the form and Ricardo will reach out within 24 hours to schedule your setup. No technical work required on your end — just choose how you want to start.
